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Posted on: March 23, 2020

Information on Public Meetings- COVID 19 Update

The current COVID-19 Virus pandemic has created unprecedented challenges for individuals, businesses and governments.

While some Village services and programs have been suspended during this time to comply with social distancing directives and to help slow the spread of this illness, many essential Village services need to continue. The Village Board and various other Village Committees and Commissions will continue to meet during this time to ensure that Village operations are not interrupted.

The Village has undertaken a review and analysis of the various legal, technical and factual factors involved in this truly unique situation to provide as broad of access as is reasonably possible in compliance with open meeting requirements while also ensuring appropriate social distancing requirements are met to protect the health of our residents, elected officials and staff. This review and analysis is a continual process and the conclusions reached are subject to change based upon a myriad of factors as the impacts from the pandemic continue to play out.

Accordingly, at this time members of the Village Board, committees or commissions will be able to participate in meetings remotely through the use of WebEx should they desire and per Resolution 27-2020 will be able to vote on items before their respective bodies while participating remotely. Any officials participating in meetings in person will be seated at least six feet apart to the extent possible.

At this time, physical access to meetings by citizens will not be prohibited. However, public seating will be limited to ensure proper social distancing requirements. Citizens are strongly encouraged to access public meetings by viewing the live broadcast. Village Board and Plan Commission meetings will continue to be broadcast on cable, and all meetings will be streamed on the internet through links on the Village website. Information on how to access meetings through these methods will be included on each agenda.

Citizens will also have several ways to submit comments for Village meetings. Comments can be submitted by email to comments@village.germantown.wi.us before a meeting , by telephone to 262-250-4740 or by U.S. mail. All comments received will be entered into the record for the respective meeting. Citizens will also have the opportunity to verbally provide comments during the meeting by phone or internet through the WebEx system when that function is opened by the chair.

Again, we are strongly encouraging residents to take advantage of the several methods of remote participation that we are making available to them in order to safeguard their health and the health of the community. While the Village Board room will be open for meetings, seating will be limited due to social distancing. Once the capacity of the room is reached, no additional member of the public will be allowed to enter the room.

The directions given by the Federal and State governments are changing on a day to day basis. The Village may need to adjust public meeting practices in the future. Please check our website regularly for updates. If you have any questions, concerns or would like any additional information please contact Village Administrator Steven Kreklow at skreklow@village.germantown.wi.us or 262-250-4750.


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